1. SCA Handbook / Handbook, Bylaws, and Policies

Handbook, Bylaws, and Policies

The SCA Handbook is intended to be a practical tool outlining the major duties of the officers, Board of Directors, and committees. It provides an up-to-date reference on the Corporation’s structure, aims, policies, and procedures.

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Part 1: Introductory Material

• 1-1 Handbook Introduction
• 1-2 Bylaws
• 1-3 Articles of Incorporation
• 1-4 SCA Mission Statement
• 1-5 SCA Core Values
• 1-6 SCA Code of Conduct
• 1-7 SCA Privacy Policy
• 1-8 SCA Photography Policy
• 1-9 Administrative Information
  • 1-9-1 Calendar: SCA
  • 1-9-2 Mailing Information
  • 1-9-3 SCA Identity Guidelines
  • 1-9-4 Records Retention Schedule
  • 1-9-5 Records Destruction Calendar
  • 1-9-6 SCA Archives
  • 1-9-7 Regular Assessment of Member Services

Part 2: Governing Body

• 2-1 Board of Directors
• 2-2 President
  • 2-2-1 Leadership Seminar
    • 2-2-1-1 Leadership Seminar Agenda (Sample)
• 2-3 Vice President
• 2-4 Secretary
  • 2-4-1 Handbook Maintenance
  • 2-4-2 Handbook Review and Update Assignments
• 2-5 Treasurer
  • 2-5-1 Audit Procedure
  • 2-5-2 Budget Categories
  • 2-5-3 Calendar: Treasurer
  • 2-5-4 Cost of Membership
  • 2-5-5 Education Fund Guidelines
  • 2-5-6 Guidelines for Annual Expenditures from the SCA General Fund
  • 2-5-7 Reimbursement Form
  • 2-5-8 Reimbursement Policy
  • 2-5-9 Honoraria Policy
  • 2-5-10 Cancellation and Refund Policy
  • 2-5-11 Statement of Financial Condition
  • 2-5-12 Year End Adjustments to Restricted Accounts
• 2-6 Past President
• 2-7 Membership Director
  • 2-7-1 Calendar: Membership
  • 2-7-2 Membership Information
  • 2-7-3 Membership Pins
  • 2-7-4 Membership Welcome Letter (Sample)
  • 2-7-5 Membership List
  • 2-7-6 Membership Form
• 2-8 Directors at Large

Part 3: Committees

• 3-1 Committees
  • 3-1-1 Quarterly Report Format
• 3-2 Labor, Advocacy, and Public Policy Committee
• 3-3 Awards Committee
  • 3-3-1 Archives Appreciation Award
  • 3-3-2 Career Achievement Award
  • 3-3-3 Sustained Service Award
  • 3-3-4 Co-sponsored Award: Archival Award of Excellence
  • 3-3-5 James V. Mink Scholarship
  • 3-3-6 Walter P. Gray III Scholarship and Guidelines
  • 3-3-7 Lynn A. Bonfield Professional Development Award
  • 3-3-8 Advancing Equity: Graduate Education Scholarship
  • 3-3-9 Advancing Equity: Continuing Education Funding
• 3-4 Communications and Outreach Committee
• 3-5 Development Committee
  • 3-5-1 Contribution Form (Sample)
  • 3-5-2 Vendor Registration Form (Sample)
• 3-6 Education Committee
  • 3-6-1 Education Committee Workshops
  • 3-6-2 Workshop Checklist
  • 3-6-3 Workshop Evaluation Form (Sample)
  • 3-6-4 Vice Chair for Online Education
• 3-7 Election Committee
  • 3-7-1 Calendar: Election and Nomination Committees
  • 3-7-2 SCA Ballot (Sample)
    • 3-7-2-1 Official Ballot Instructions (Sample)
• 3-8 Ethics and Inclusion Committee
• 3-9 Finance and Investment Committee
  • 3-9-1 SCA Investment Policy Statement
• 3-10 Local Arrangements Committee: Annual General Meeting
  • 3-10-1 AGM Budget/Financial Report Format
  • 3-10-2 Local Arrangements Checklist
  • 3-10-3 Local Arrangements Calendar
  • 3-10-4 Site Selection Checklist
  • 3-10-5 Local Arrangements Compensation Guidelines
• 3-11 Membership Committee
  • 3-11-1 Vice Chair for Member Activities
• 3-12 Nominating Committee
  • 3-12-1 Calendar: Election and Nomination Committees
  • 3-12-2 Candidate Statement
  • 3-12-3 Candidate Suggestion Form
  • 3-12-4 Responsibilities of SCA Officers and Board of Directors
• 3-13 Program Committee
  • 3-13-1 Calendar: AGM Program Planning
  • 3-13-2 AGM Program Committee Guidelines
  • 3-13-3 AGM Session Proposal Form (Sample)
  • 3-13-4 AGM Facilitator Checklist
• 3-14 Publications Committee
  • 3-14-1 Newsletter
    • 3-14-1-1 Advertising Rates
    • 3-14-1-2 Standard Advertisement Sizes for SCA Newsletter
• 3-15 Western Archives Institute
  • 3-15-1 WAI: Management Committee
  • 3-15-2 WAI: Management Committee Chair & Executive Secretary
  • 3-15-3 WAI: Administrator & Vice Chair
  • 3-15-4 WAI: Associate Administrator
  • 3-15-5 WAI: Program Coordinator
  • 3-15-6 WAI: Program Subcommittee
  • 3-15-7 WAI: SCA Treasurer’s WAI Role
• 3-16 Special Committees and Task Forces

Part 4: External Relations

• 4-1 External Relations and Affinity Groups
  • 4-1-1 Affinity Groups
  • 4-1-2 Archives Month
  • 4-1-3 California Historical Records Advisory Board
    • 4-1-3-1 Archival Award of Excellence
  • 4-1-4 Journal of Western Archives

Part 5: History

• 5-1 The Foundation of SCA
• 5-2 Chronology
• 5-3 Annual General Meeting (AGM) History
• 5-4 Awards History
• 5-5 Board of Directors History
• 5-6 Board of Directors: Alphabetical List
• 5-7 Committee History
• 5-8 Special Committees and Task Forces History

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About the Society of California Archivists

For more information about the Society of California Archivists, visit: https://www.calarchivists.org/About_SCA/Mission

Contact

If you have questions about the SCA Handbook, please contact secretary@calarchivists.org.

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1. Handbook, Bylaws, and Policies
2. Handbook of the Society of California Archivists